Hot Rhythm Holiday depends on your support, and we appreciate your patronage. We ask that you review each of the policies below, prior to registering. If you have any questions or concerns, feel free to email us at info@hotrhythmholiday.com.
Refunds and Pass Transfers
Hot Rhythm Holiday has a no-refund policy. If you are unable to attend Hot Rhythm Holiday, we can not offer you a refund. You may elect to transfer your registration to another dancer for the current year. Please refer to the instructions outlined on our pass transfers page. Pass transfers initiated between January 1st and January 14th will incur a $20 transfer fee. The last day to initiate a pass transfer is 30 days before the event: January 14th, 2020. Payment must have been received in full to transfer your registration. You cannot transfer your registration to future years. These are standard policies for many national dance events, due to the nature of organizing them. We appreciate your understanding.
Registration
Registration is available on our website. Payment is due at the time of registration. If you have any issues submitting payment, please contact us at info@hotrhythmholiday.com for assistance. You will receive a confirmation email with your registration details. You may use your name to check in at the day of the event, or during the Austin Swing Syndicate dance the Thursday before. If you wish to change any of your registration details, you can use your confirmation link to revisit your registration. If you are unable to do this, or have any questions, please email us at info@hotrhythmholiday.com.
Methods of Payment
Payment must be submitted by credit card at the time of registration. If you have any issues submitting your payment, please email us at info@hotrhythmholiday.com.
Competitions
Competitions are all about fun (and are not to be used as a measure of self-worth!). However competitions often involve dancing with people you have never met before. By competing, you recognize that competitions entail a degree of risk, as would any athletic activity. Hot Rhythm Holiday establishes rules for all competitors, and unsafe behavior will be dealt with swiftly.
For a given competition to take place, a minimum number of leads and follows must sign up for it. We will monitor competition registrations to enforce our competition policies, including monitoring for sandbagging.
We do not refund competition fees if you change your mind, cannot attend the event, or transfer your pass.
For a given competition to take place, a minimum number of leads and follows must sign up for it. We will monitor competition registrations to enforce our competition policies, including monitoring for sandbagging.
We do not refund competition fees if you change your mind, cannot attend the event, or transfer your pass.
Awarded Passes
Some dancers may be awarded passes to Hot Rhythm Holiday, either at our event or others. Awarded passes to Hot Rhythm Holiday are non-transferable and cannot be credited toward future years if you cannot attend. Recipients must be verified by the organization which provided the passes to the attendee. Awarded passes cover entry into the weekend event and dances, but do not include the price of competitions.
Risk & Liability
Dancing is a physical activity that can result in injury. Simply put: accidents happen. You acknowledge this, and accept all liability for the risk inherent in classes, dances, and performances.
The attendee assumes all risk involved with dancing, and assumes all responsibility for any damages they incur. The attendee acknowledges this and agrees not to hold Hot Rhythm Holiday, the Hot Rhythm Foundation, the venue, instructors, or organizers liable for any damages received while participating in this event.
In certain situations, attendees may be asked to sign a formal policy and liability waiver prior to participating in certain classes which have a higher risk level. An example would be an aerials class. Refusal to sign such a waiver is a forfeiture of your seat in the class and no refund will be given.
If any member of the Hot Rhythm Holiday staff, or an instructor, observes an attendee acting irresponsibly or purposefully endangering others, then that attendee will be asked to leave the event for the duration of the weekend, without a refund.
The attendee assumes all risk involved with dancing, and assumes all responsibility for any damages they incur. The attendee acknowledges this and agrees not to hold Hot Rhythm Holiday, the Hot Rhythm Foundation, the venue, instructors, or organizers liable for any damages received while participating in this event.
In certain situations, attendees may be asked to sign a formal policy and liability waiver prior to participating in certain classes which have a higher risk level. An example would be an aerials class. Refusal to sign such a waiver is a forfeiture of your seat in the class and no refund will be given.
If any member of the Hot Rhythm Holiday staff, or an instructor, observes an attendee acting irresponsibly or purposefully endangering others, then that attendee will be asked to leave the event for the duration of the weekend, without a refund.
Changes in Schedule
The attendee acknowledges and accepts that the schedule is subject to change, and Hot Rhythm Holiday is not liable for any losses or damages incurred by schedule changes.
Parental Consent
All attendees under 18 must submit written consent, which must be signed and dated by their parent or legal guardian. Email us at info@hotrhythmholiday.com for further information.
Filming Classes
Filming and photography of class content is only allowed with express consent of the instructors. Video reviews are instructional tools for personal use. Please do not post video class reviews to the internet in a publicly-available fashion, unless the instructors give explicit consent.
You may be filmed or photographed by a member of the Hot Rhythm Holiday staff for promotional purposes. You must explicitly notify Hot Rhythm Holiday in writing if you wish to be exempt from the use of photos or videos for promotional purposes.
You may be filmed or photographed by a member of the Hot Rhythm Holiday staff for promotional purposes. You must explicitly notify Hot Rhythm Holiday in writing if you wish to be exempt from the use of photos or videos for promotional purposes.
Private Lessons
We have limited space for our hired instructors to teach private lessons. As such, any non-hired attendees asked to teach private lessons must first contact us at info@hotrhythmholiday.com, or the current organizer on duty. We cannot guarantee space at our venue in this case.
Filming Performances and Evening Dances
We hire a professional videographer each year to capture the beautiful moments created at our event. As such, only hired staff is allowed to film using professional-grade equipment. Filming with smartphones or similar-caliber devices is okay.
Filming and photography is allowed during performances, competitions, and evening dances. Please refrain from using flash photography during performances, competitions, and classes. It is very distracting to the performers, instructors, students, and competitors.
Filming and photography is allowed during performances, competitions, and evening dances. Please refrain from using flash photography during performances, competitions, and classes. It is very distracting to the performers, instructors, students, and competitors.
Video Dissemination
Public dissemination of video footage, with exceptions below, is not permitted without express consent from those who are in the film. Video recording is permitted for personal use only. This applies to, but is not limited to, instructor demonstrations, performances, and student classroom participation. Exceptions are competitions and evening dances.
Privacy Policy
The privacy of your data is important to us. Hot Rhythm Holiday only stores information relevant to your registration details and the information necessary to contact you. We do not store personal credit card or banking information in our registration database. We only store your method of payment. We will not sell your personal information. We may contact you in reference to future events using the information you have provided in the past. If you do not wish to receive these communications, you must notify us in writing.