Hot Rhythm Holiday depends on your support, and we appreciate your patronage. We ask that you review each of the policies below prior to registering. If you have any questions or concerns, feel free to email us at [email protected].
Methods of Payment
Payment must be submitted by credit card at the time of registration. If you have any issues submitting your payment, please email us at [email protected].
Competitions
Competitions are all about fun (and are not to be used as a measure of self-worth!). However competitions often involve dancing with people you have never met before. By competing, you recognize that competitions entail a degree of risk, as would any athletic activity. Hot Rhythm Holiday establishes rules for all competitors, and unsafe behavior will be dealt with swiftly.
Competition fees are non refundable. We do not refund competition fees if you change your mind, or transfer your pass, or if you or your competition partner are unable to attend the event
Competition fees are non refundable. We do not refund competition fees if you change your mind, or transfer your pass, or if you or your competition partner are unable to attend the event
Awarded Passes
Some dancers may be awarded passes to Hot Rhythm Holiday, either at our event or others. Awarded passes to Hot Rhythm Holiday are non-transferable and cannot be credited toward future years if you cannot attend. Recipients must be verified by the organization which provided the passes to the attendee. Awarded passes cover entry into the weekend event and dances, but do not include the price of competitions.
Risk & Liability
By signing up, attending and/or participating in dance classes, dance parties, or any event or program, current or future, organized by The Hot Rhythm Foundation, 501(c)(3) at any location, you hereby agree to the following:
COVID-19 Acceptance of Risk and Waiver of Liability
By my participation I am fully aware that there are a number of risks associated with me participating in Hot Rhythm Holiday during the COVID-19 pandemic. This waiver, release, and other representations and covenants set forth herein are given in consideration for The Hot Rhythm Foundation, 501(c)(3) permitting me to participate in Hot Rhythm Holiday during this emergency period. Therefore, without limitation, I understand that I could contract COVID-19 virus which could result in a serious medical condition requiring medical treatment in a hospital or could possibly lead to death.
On behalf of myself and my heirs, successors and assigns, I knowingly and freely, assume all such COVID-19 related risks, both known and unknown, relating to my participation in Hot Rhythm Holiday, and I hereby forever release, waive, relinquish, and discharge The Hot Rhythm Foundation, 501(c)(3), along with its officers, agents, employees, or other representatives, and their successors and assigns, from any and all COVID-19 related claims, demands, liabilities, rights, damages, expenses, and causes of action of whatever kind or nature, and other losses of any kind, whether known or unknown, foreseen or unforeseen, (collectively, "Damages") as a result of me participating in Hot Rhythm Holiday, including but not limited to personal injuries, death, disease or property losses, or any other loss, and including but not limited to claims based on the alleged negligence of The Hot Rhythm Foundation, 501(c)(3). I further promise not to sue The Hot Rhythm Foundation, 501(c)(3) or its officers, agents, employees or other representatives, and agree to indemnify and hold them harmless from any and all Damages resulting from my contraction of COVID-19.
Injury Waiver and Media Release
COVID-19 Acceptance of Risk and Waiver of Liability
By my participation I am fully aware that there are a number of risks associated with me participating in Hot Rhythm Holiday during the COVID-19 pandemic. This waiver, release, and other representations and covenants set forth herein are given in consideration for The Hot Rhythm Foundation, 501(c)(3) permitting me to participate in Hot Rhythm Holiday during this emergency period. Therefore, without limitation, I understand that I could contract COVID-19 virus which could result in a serious medical condition requiring medical treatment in a hospital or could possibly lead to death.
On behalf of myself and my heirs, successors and assigns, I knowingly and freely, assume all such COVID-19 related risks, both known and unknown, relating to my participation in Hot Rhythm Holiday, and I hereby forever release, waive, relinquish, and discharge The Hot Rhythm Foundation, 501(c)(3), along with its officers, agents, employees, or other representatives, and their successors and assigns, from any and all COVID-19 related claims, demands, liabilities, rights, damages, expenses, and causes of action of whatever kind or nature, and other losses of any kind, whether known or unknown, foreseen or unforeseen, (collectively, "Damages") as a result of me participating in Hot Rhythm Holiday, including but not limited to personal injuries, death, disease or property losses, or any other loss, and including but not limited to claims based on the alleged negligence of The Hot Rhythm Foundation, 501(c)(3). I further promise not to sue The Hot Rhythm Foundation, 501(c)(3) or its officers, agents, employees or other representatives, and agree to indemnify and hold them harmless from any and all Damages resulting from my contraction of COVID-19.
Injury Waiver and Media Release
- I recognize that dancing requires physical exertion that may be strenuous and may cause physical injury and am fully aware of the risks and hazards involved. I have explained these risks to any minors who will accompany me.
- I represent and warrant that I and any minors I sign up and/or accompany, are physically fit and have no medical condition that would prevent full participation in the dance classes, dance parties, or any event or program.
- In consideration of being permitted to participate in the dance classes, dance parties, or any event or program, I agree to assume full responsibility for any risks, injuries or damages, known or unknown, which I, or the minors I sign up and/or accompany, might incur as a result of attending and/or participating.
- I authorize The Hot Rhythm Foundation, 501(c)(3) to use any photo or video in which I or any minors I sign up and/or accompany, may appear, for promotional purposes and video distribution, and waive any rights of compensation or ownership.
- In consideration of being permitted to attend and/or participate in the dance classes, dance parties, or any event, I knowingly, voluntarily and expressly waive any claims against The Hot Rhythm Foundation, 501(c)(3), its partners, staff, employees, volunteers, independent contractors, for injury or damages that I or any minors I sign up and/or accompany may sustain, or anything else, as a result of attending and/or participating.
- I acknowledge that The Hot Rhythm Foundation, 501(c)(3), its partners, staff, employees, volunteers, independent contractors, cannot be held responsible for any loss or theft of my belongings and/or property, at all locations, and that I am solely responsible for them.
- I agree to abide by the Hot Rhythm Holiday Code of Conduct or risk expulsion from the event.
Changes in Schedule
The attendee acknowledges and accepts that the schedule is subject to change, and Hot Rhythm Holiday is not liable for any losses or damages incurred by schedule changes.
Parental Consent
All attendees under 18 must submit written consent, which must be signed and dated by their parent or legal guardian. Email us at [email protected] for further information.
Filming Classes
Filming and photography of class content is only allowed with express consent of the instructors. Video reviews are instructional tools for personal use. Please do not post video class reviews to the internet in a publicly-available fashion, unless the instructors give explicit consent.
You may be filmed or photographed by a member of the Hot Rhythm Holiday staff for promotional purposes. You must explicitly notify Hot Rhythm Holiday in writing if you wish to be exempt from the use of photos or videos for promotional purposes.
You may be filmed or photographed by a member of the Hot Rhythm Holiday staff for promotional purposes. You must explicitly notify Hot Rhythm Holiday in writing if you wish to be exempt from the use of photos or videos for promotional purposes.
Private Lessons
We have limited space for our hired instructors to teach private lessons. As such, any non-hired attendees asked to teach private lessons must first contact us at [email protected], or the current organizer on duty if they wish to use our space. We cannot guarantee space at our venue in this case.
Filming Performances and Evening Dances
We hire a professional videographer each year to capture the beautiful moments created at our event. As such, only hired staff is allowed to film using professional-grade equipment. Filming with smartphones or similar-caliber devices is permitted.
Filming and photography is allowed during performances, competitions, and evening dances. Please refrain from using flash photography during performances, competitions, and classes. It is very distracting to the performers, instructors, students, and competitors.
Filming and photography is allowed during performances, competitions, and evening dances. Please refrain from using flash photography during performances, competitions, and classes. It is very distracting to the performers, instructors, students, and competitors.
Video Dissemination
Public dissemination of video footage, with exceptions below, is not permitted without express consent from those who are in the film. Video recording is permitted for personal use only. This applies to, but is not limited to, instructor demonstrations, performances, and student classroom participation. Exceptions are competitions and evening dances.
Privacy Policy
The privacy of your data is important to us. Hot Rhythm Holiday only stores information relevant to your registration details and the information necessary to contact you. We do not store personal credit card or banking information in our registration database. We only store your method of payment. We will not sell your personal information. We may contact you in reference to future events using the information you have provided in the past. If you do not wish to receive these communications, you must notify us in writing.